Arvia Smartboard AI MBK Kuantan brings two 75-inch AI-powered interactive boards to Majlis Bandaraya Kuantan (MBK), Pahang. Delivered through the Israk Solutions and Arvia partner network, both units were set up to help council staff run smoother meetings, share content instantly and collaborate across departments.

Project Overview

The Challenge

As the local authority responsible for Kuantan, Pahang, Majlis Bandaraya Kuantan manages a wide range of departments, each holding its own regular meetings, briefings and presentations. Without the right collaboration tools in the room, these sessions can slow down rather than move the day’s work forward.

MBK positions itself as a centre for information and digital services for Kuantan’s residents, and that same digital standard needed to extend into how staff run their own internal meetings, rather than relying on older, static displays that limit how a room collaborates.

Staff from different departments often need to pull up files, images or reference material quickly during a discussion, without passing a laptop around the table or waiting on an email attachment mid-meeting.

Presentations involving multiple departments also meant multiple people needing to share their own screens in the same session, which a single-input display or projector simply cannot keep up with.

Hybrid meetings added one more requirement. With some colleagues joining remotely, MBK needed a camera that could follow a group conversation properly, rather than a fixed, narrow-angle laptop camera that leaves remote participants struggling to see or hear who is speaking.

The Solution

Team Arvia, through the Israk Solutions and Arvia partner network, delivered Arvia Smartboard AI MBK Kuantan, two 75-inch units installed across MBK’s meeting spaces in Kuantan, Pahang, along with hands-on training so staff could start using every feature with confidence from day one.

Arvia Board for Smooth Meetings and Idea-Sharing

At the centre of each unit is Arvia Board, a smooth and convenient workspace built directly into Smartboard AI Arvia. Staff can open Arvia Board during a meeting and instantly drag and drop images sourced through Google without leaving the app, keeping the discussion visual and moving at the pace the room needs.

Whether the session is a planning meeting or an open brainstorm on ideas, Arvia Board gives MBK staff a single, uncluttered space to sketch, place reference images and build on each other’s input without switching between separate apps or devices.

Instant File Sharing and Wireless Screen Sharing

During a meeting or presentation, staff can send files, images and videos to the board instantly instead of emailing attachments back and forth or waiting to plug in a cable. This keeps the conversation focused on the content itself rather than on getting it onto the screen.

When a department needs to share slides across multiple devices, wireless screen sharing on Smartboard AI Arvia lets several staff connect and present from their own laptops or phones in the same session, so presentations involving more than one team no longer need a single shared cable or adapter.

AI Keyword Search, Drag-and-Drop and OCR on Arvia Board

Arvia Board can pull out keywords from a discussion and drag and drop matching images in directly, while its built-in AI helps answer questions on the spot by directing staff straight to a Google search result without leaving the board.

Built-in OCR means text from a printed document or photo can be recognised directly on Arvia Board and turned into editable, searchable content, saving staff from retyping information that already exists on paper.

AI Auto Tracking Voice Camera for Hybrid Meetings

For hybrid sessions, Smartboard AI Arvia’s built-in AI auto tracking voice camera follows whoever is speaking in the room, giving remote participants a clear view of the current speaker instead of a static, wide shot of the whole table.

That matters for a council office where staff frequently join calls with colleagues working from other departments or locations, since a clearer view of who is talking keeps a hybrid meeting feeling closer to an in-person one.

Why Arvia Smartboard AI MBK Kuantan Matters

As Majlis Bandaraya Kuantan, the local authority for Kuantan, Pahang, continues building out its digital services for residents, the tools its own staff use internally matter just as much as the services shown to the public.

A council office runs on meetings, from department-level briefings to cross-team planning sessions, and technology that keeps those meetings efficient has a direct effect on how quickly decisions and public services move forward.

Giving staff a single board that handles instant content sharing, AI-assisted search and hybrid video together removes the need to juggle several separate tools just to run one meeting well.

This is the kind of practical, everyday improvement the Israk Solutions and Arvia partner network aims to deliver with every project. Organisations exploring a similar setup can look at Israk Solutions’ other completed projects to see how the same approach applies across different organisations.

Project Outcome

Majlis Bandaraya Kuantan now has two 75-inch AI boards in place across its meeting spaces, giving staff instant file sharing, wireless multi-device presenting and an AI-assisted workspace for day-to-day collaboration.

Arvia Smartboard AI MBK Kuantan reflects the kind of everyday upgrade that makes the biggest difference to how a busy office actually works, not just how a meeting room looks.

Councils and organisations exploring a similar upgrade for their own meeting rooms can also browse Israk Solutions’ full range of training and technology solutions to see how hybrid meeting technology fits into a wider office setup.